How to Go Paperless in Your Small Business

A business office is one of the heavy users of paper. You can find pieces of paper in shelves full of files, in drawers or on top of desks. Paper is recyclable. If properly sorted for recycling, you can significantly reduce the volume that would be for rubbish removal in Sydney.

However, recycling is not the best option to reduce paper waste. It is just the better alternative to dumping waste paper to incineration or landfills where it releases methane, a greenhouse gas that traps heat and contributes to climate change according to experts.

Paper production and recycling use a lot of water, energy and toxic chemicals that harm the environment.

The best way to reduce paper waste is to use less paper or go totally paperless.

Ways to Go Paperless


Going paperless is best done gradually according to the experts. Choose from any of the following ways to go paperless the ones that are applicable to your business. Then, as you can continually add more ways as you go along.


  1. Paperless document storage


Many businesses are making use of cloud storage to keep and share their digital files. Some of the common apps used to back up and securely store files and documents are Google Drive, Dropbox and other file storage programs.


As long as you put the needed security features, off-site file storage is the secure way to control documents.


  1. Paperless meetings.


Instead of printing presentations and handouts for meetings, make a slide show that can be shown from a computer to a digital screen. After the meeting, the presentation can be electronically shared with the attendees.


Meeting attendees can take paperless notes using apps like Evernote, Microsoft Onenote, Google Keep and other note-taking apps.


  1. Electronic communications


Train the employees to share information electronically through emails, telephone calls or text messages instead of forms of digital communications.


  1. Scan documents and save electronically.


Instead of making hard copies of documents, scan, save and share them electronically. You may save the hard copy but you did not consume more paper by making copies for distribution.


  1. Use digital receipts.


You have to convince as many customers as you can to provide their digital addresses and accept digital receipts. Digital receipts could save transaction time for your frequent or high-volume customers. They also don’t fade over time and are less likely to get lost.


  1. e-Signatures.

Your office can avoid printing out pages of documents for a few signatures. You can start with interoffice documents and convince as many customers as possible to accept documents with e-signatures.


  1. Employees not to use disposable paper cups, plates and food containers

Employees should not use paper bags, paper plates and cups for their office meals. They can use a reusable lunch bag, reusable cups, plates, spoon and fork, cloth napkin at the workplace.


Going paperless can save a business not only on paper cost but also on costs related to the use of printers, copiers and ink and toner cartridges. You reduce space needed for filing cabinets and printers as well as fees for rubbish removal in Sydney.

For the remaining rubbish, let us take care of them. Call Aus Rubbish Removals today to get your free quote.

Share this post